Job Description

Title: Assistant Property Manager

Job Type: Full-time

Location: Onsite from Brighton, MA

FLSA Status: Exempt

Position Summary

The Assistant Property Manager reports to the Director of Property Management and is responsible for the day-to-day business operations, maintenance, and tenant relations for 215,000 square feet of mixed-use space across seven buildings on a nine-acre campus in Boston, MA. This role ensures the smooth operation, safety, and compliance of the facilities while supporting tenant engagement and efficient property management processes. The Assistant Property Manager collaborates closely with finance, security, facilities, and community partners to implement operational plans and contribute to Brighton Marine’s mission of providing high-quality services to veterans and their families.

Key Responsibilities

Financial & Lease Administration

• Collect and process rent payments, subsidies, and billing inquiries in partnership with the finance team.
• Track lease expirations, renewals, and adjustments; ensure accurate documentation and reporting.
• Review and code property-related invoices for approval, supporting budget tracking and financial reporting.

Financial & Lease Administration

• Collect and process rent payments, subsidies, and billing inquiries in partnership with the finance team.
• Track lease expirations, renewals, and adjustments; ensure accurate documentation and reporting.
• Review and code property-related invoices for approval, supporting budget tracking and financial reporting.

Facility & Operations Management

• Execute daily property operations to ensure buildings, residential units, and commercial spaces are properly maintained and operational.
• Conduct regular inspections and coordinate with the Facilities Maintenance Supervisor to resolve maintenance issues.
• Ensure operational compliance with safety regulations, building codes, and maintenance procedures.
• Manage systems such as work orders, key control, security access, and conference room reservations.
• Support vendor coordination (janitorial, landscaping, repairs), ensuring service delivery and adherence to contracts

Regulatory Compliance & Risk Management

• Support compliance with housing and building regulations, including HUD VASH and affordable housing requirements.
• Assist in property safety monitoring and emergency preparedness implementation.

Organizational Support

• Assist with Yardi property management system updates and troubleshooting, with a focus on data accuracy and reporting.
• Manage logistics for campus amenities (e.g., parking, fitness center, cafeteria).
• Support capital improvement projects and sustainability initiatives as directed.

Qualifications

Education & Experience

• Bachelor’s degree in Property Management, Real Estate, Business Administration, or a related field preferred.
• Minimum 5+ years of experience in customer relations, property management, facilities coordination, or real estate operations.
• Experience with commercial business contracts, residential leasing, tenant/client services, and maintenance coordination.

Skills & Competencies

• Excellent communication skills and interpersonal ability to work with tenants, vendors, and internal teams.
• Strong organizational and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.
• Familiarity with property and business operations, lease workflows, and compliance procedures.
• Proficiency in a CRM, Yardi or other property management software, Microsoft Office, and invoice tracking systems.
• Ability to work independently while aligning with organizational and team priorities.

Physical Nature of the Job

Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move throughout the campus.

Equal Opportunity Employer Statement

Brighton Marine is an Equal Opportunity Employer. We prohibit discrimination and harassment of any kind based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. We strongly encourage applications from veterans and individuals with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Work Authorization

Candidates must be authorized to work in the United States without sponsorship now or in the future.

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